Essex Private GP Service Practice Privacy Notice

Essex Private GP Service has a legal duty to explain how we use any personal information we collect about you, as a private patient, at the Practice. Doctors, management and any staff at this Practice maintain records about your health and the treatment you receive in electronic and paper format.    


What information do we collect about you?

We will collect information such as personal details, including but not limited to name, address, next of kin, records of appointments, visits, telephone calls, your health records, treatment and medications, test results, X-rays, information from other health care professionals etc. and any other relevant information to enable us to deliver effective medical care.


How we will use your information

Your data is collected for the purpose of providing direct patient care; however, we can disclose this information if it is required by law, if you give consent or if it is justified in the public interest.


Processing your information in this way and obtaining your consent ensures that we comply with Articles 6(1)(c), 6(1)(e) and 9(2)(h) of the GDPR.  


Maintaining confidentiality and accessing your records

We are committed to maintaining confidentiality and protecting the information we hold about you. We adhere to the General Data Protection Regulation (GDPR), the NHS Codes of Confidentiality and Security, as well as guidance issued by the Information Commissioner’s Office (ICO). You have a right to access the information we hold about you, and if you would like to access this information, you will need to submit a written request to our Practice Manager.  Furthermore, should you identify any inaccuracies; you have a right to have the inaccurate data corrected.


If your records require to be updated, e.g. you have recently moved address, changed your contact numbers, please notify the Practice Manager in order for your details to be current and up to date.


Invoice validation

Your information may be shared with other health professional involved in your care, e.g. consultants, nurses and other allied health professionals as well as pathology laboratories, solely for the purpose of giving you the best care. This information may include your name, address and treatment date. All of this

information is held securely and confidentially; it will not be used for any other purpose or shared with any third parties without your prior consent.



You have a right to object to your information being shared. Should you wish to opt out of data collection, please contact our Practice Manager who will be able to explain and advise our doctors accordingly, preventing your information from being shared outside this Practice.

Retention periods

In accordance with the NHS Codes of Practice for Records Management, your healthcare records will be retained for 10 years after death, or if a patient emigrates, for 10 years after the date of emigration.


What to do if you have any questions

Should you have any questions about our privacy policy or the information we hold about you, you can:


1. Contact the Practice Manager via email at GP Practices are data controllers for the data they hold about their patients  


2. Write to the Practice Manager at EssexPrivateGP, The Oakdin Clinic, 58 Laindon Road, Billericay. Essex. CM12 9LD or by calling EssexPrivateGP on 01277 568562


3. Ask to speak to the Practice Manager and in their absence one of the GPs in the service.



In the unlikely event that you are unhappy with any element of our data-processing methods, you have the right to lodge a complaint with the ICO. For further details, visit and select ‘Raising a Concern’.


Changes to our privacy policy

We regularly review our privacy policy and any updates will be published on our website, in our newsletter and on posters to reflect the changes. This policy is to be reviewed bi-annually.

Call 01277 568562 or 07875 702641     Email

The Oakdin Clinic - 58 Laindon Road - Billericay - Essex - CM12 9LD

EssexPrivateGP is a trading name of Medical Commercial Ltd, which is registered in England and Wales under company number 06807384

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